Submission Types & Requirements

TypeDescriptionRequirementsNotes
Organized PanelPre-organized Session with three-five paper presentations with a session chair and/or discussant to facilitate a discussion of the papers presented.Panel AbstractIndividual Paper Abstracts (3-5)Chairperson (required)Discussant (optional)Each abstract noted above may have a maximum of 250-wordsThese sessions are submitted as pre-organized sessions which already include the names of the paper presenters, chair and discusantHave an individual paper presentation?  See Individual Paper submission type
Roundtable SessionsDiscussion format centered around a particular topicSession Abstract4-5 DiscussantsChair (required)Session abstract may include a maximum of 350 words and should describe the positions for each of the discussant.
Individual Papersn/an/aThe AAS-in-Asia conference does not accept Individudal Paper proposals for conisderation.  Need help organizing a panel session,click here.

Submission Type Descriptions

The AAS-in-Asia conference and call for proposals DOES NOT post pre-arranged topics for individual paper authors to submit.  This conference consists only of already formed organized (paper) and roundtable sessions.  Individual papers will not be considered.  See below for a full description of proposal types Note:  Some organizers may need additional paper authors to complete their organized panel proposals.  Inidividual paper authors may post interest to join a session and post a paper topics by posting theSession Organizers seeking Participants FORUM.

Organized Panel Sessions – This proposal type and session consists of formal paper presenters (3-5 papers maximum) within a 15-20 minute presentation, a chair and a moderator (discussant).  This session proposal type is submitted by the session organizer as a fullly organized session complete with all paper presentation abstracts, a selected chair and discussant.  The session chair briefly introduces the panelists, ensures panelists keep to their alloted presentation time, and moderates the Q and A when needed.  Ensuring equal time for all presenters is essential, and chairs must be prepared to end a presentation that will clearly exceed the alloted time by several minutes.  All organized panel session proposals should include a chair role.  The role of the discussant is to facilitate a discussion amoung the panelists and attendees.   

♦The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance.♦

The exact configuration of paper presenters and discussants is left to your discretion. See the Innovative Format section for more information. It is the preference of the Program Committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion.

Organizers may submit “two-part” or “back-to-back” panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Roundtable Sessions – A Roundtable is a session format at which no formal papers are presented. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. This session type consists of a chair and 4-5 panelists that serve as a discussants.  

Organizers may submit “two-part” or “back-to-back” session proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Individual Papers – The AAS-in-Asia Conferences does not accept Individual Papers for consideration.  This conference is composed of only Organized panel sessions and roundtables.

We encourage you to work with your colleagues to form an organized panel session.  Need assistance?  Post your interest on our Forum.


Conference Theme

General Submission Guidelines

Submission Types & Requirements

Diversity Requirements

Travel Subsidies

Registration Scheduling A/V

Frequently Asked Questions

Forum: Session seeking Participants/ Participants Seeking sessions

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