Covid-19 Health and Safety

We are very pleased to see the enthusiasm from the AAS community about meeting in person and are looking forward to seeing many of you in Honolulu! We are committed to the health and safety of our members, attendees, exhibitors, and partners at the conference.

Please Be Aware: The Hawaii Convention Center currently requires that all individuals entering the facility show proof of vaccination and requires that masks are worn in all spaces within the center. Additionally, In accordance with the city and county of Honolulu’s safety guidelines and the Safe Access Oahu Program, the Hilton Hawaiian Village Hotel requires all visitors to show proof of vaccination or negative Covid-19 test within the last 48-hours to enter restaurants, bars, gyms, arcades, theatres and other similar establishments.

The AAS 2022 Annual Conference will follow the current federal, state and local guidelines for COVID-19 protocols to ensure the safety of attendees and the local community.

The Association for Asian Studies will require that all attendees at the in-person AAS Annual Conference provide proof of full vaccination.


Vaccination Requirement

In keeping with the Association’s duty to care and responsibility as hosts, all participants at the in-person 2022 AAS Annual Conference, whether a presenter, attendee, exhibitor, staff, guest, or vendor will be required to be fully vaccinated in order to gain access to the AAS2022 Annual Conference.

For the purpose of entry to AAS2022, at this time, a person is considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson and Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac). The full list of vaccines with final WHO EUL/PQ evaluation status is available here.

Attendees will be required to attest to their vaccination status and provide CDC-or WHO-approved proof of vaccination* status prior to attending the in-person conference in Honolulu.  More information on how to complete the health attestation process prior to arriving at the AAS conference will post in FEBRUARY. AAS will follow-up with all registrants with HIPPA-compliant online process to upload a copy or photo of your documentation. 

Negative COVID-19 Test Verification*: If you have a documented exemption to vaccination and intend to provide a negative Covid-19 test, a negative test result must be completed no more than 72 hours prior to arriving to pick up your badge and attending AAS events. The test must be performed by a medical clinic authorized to perform the test and must include your name, the date of the test, and proof of a negative result. 

Please note: You will be required to show proof of vaccination, or *negative test result in some cases, before entering official conference receptions or any other event where food is served.

If you are unable to meet this requirement, we encourage you to register for the VIRTUAL program of the AAS 2022 Annual Conference. The virtual program schedule will offer over 145 LIVE sessions, an additional 100 pre-recorded on-demand individual paper presentations, and access to some LIVE events held in Honolulu such as the Opening Ceremony, Keynote Address and Presidential Address. (Note: The full schedule remains fluid and will continue to be updated as changes occur.)


On-Site Health and Safety Measures at AAS2022
  • Vaccination Verification Required: All attendees must provide proof of full vaccination to access AAS Conference events at the Hawaii Convention Center and the Hilton Hawaiian Village Waikiki Beach Resort.
  • Masks are Required: Face masks are required in the Hawaii Convention Center and when in-doors at the Hilton. You may bring your own CDC-approved mask; properly worn masks should be worn in the conference hotel and the convention center spaces at all times. We encourage attendees to bring their own masks, but the AAS will have masks available for anyone who has forgotten. Learn more about CDC-approved masks and how to properly wear a mask.
  • Body Temperature Screenings: Thermal cameras will be utilized in main public entry points for body temperature screening at the Hawaii Convention Center. Anyone displaying a temperature over 100.4 degrees F will be taken to a private area for a secondary temperature screening.
  • Hand Sanitizer Dispensers: Dispensers will be placed at entrances and throughout the facility.
  • Social Distancing Guidelines: Expect to social distance in event space. Sessions room seating will be adjusted to adhere to social distancing guidelines.
  • Exhibit Hall: The hall will include widened aisles and 6-foot distances between each exhibit booth. The hall be cleaned overnight and to increase sanitation, the exhibit hall will not incorporate carpeting.
  • Touchless Badge Printing: Moving forward, badges will not be pre-printed. Attendees will receive a registration QR code that can be scanned from a device or via a printed registration confirmation for a no-touch experience.
  • Cleaning: The HCC has a designated team to routinely sanitize high-touch point surfaces throughout the Center, including door handles, railings and elevator buttons. Chairs, tables and podiums throughout the Center will be sanitized daily with CDC-compliant products. The Center is also utilizing electrostatic disinfecting equipment to sanitize the facility and meeting spaces. Electrostatic cleaning is a method designed to evenly disperse disinfectants onto surfaces and objects. The HCC has earned the Global Biorisk Advisory Council (GBAC) STAR Facility Accreditation, after meeting rigourous standards for cleaning, disinfection and infectioius disease prevention
  • Headquarters Hotel-Hilton Hawaiian Village: Official AAS events will take place in the evenings at the Hilton Hawaiian Village Hotel. Cleaning Protocols are also in place all at hotels including the Hilton Hawaiian Village hotel. Click here to view the Health guidlines.

Safe Access Oahu Program

While the AAS has put into place protocols and safety measures to adhere to federal, state and local guidelines in order to attend and participate at AAS2022 sessions and events, please be advised of the current local guidelines that will also apply to any guests accompanying you to AAS2022.

The “Safe Access O‘ahu” program requires all employees, contractors, and volunteers of businesses, such as restaurants, bars, gyms, movie theaters, arcades and other similar establishments, to show proof of full vaccination against COVID-19 or a negative COVID-19 test result each week in order to operate. In addition, customers must show proof of full vaccination or a negative COVID-19 test result taken within the previous 48 hours in order to enter the establishment. Children under 12 years old are exempt.

To maximize your experience in Honolulu, please visit the Safe Access O’ahu website for full details. Below is a poster that you can expect to see in most business establishments throughout Honolulu.


Frequently Asked Questions (FAQ’s)
  • Why is AAS insisting on the vaccinations as an entry protocol?
    • After careful consideration, AAS has determined that AAS2022 can be the most robust, productive and interactive conference possible by implementing and following a vaccination entry requirement.
       
  • Will attendees be asked to wear masks?
    • AAS attendees will be asked to comply with any local and/or venue requirements, as well as prevailing public health guidance, in effect at the time of the conference. The main venues for AAS2022 are the Hawaii Convention Center and the Hilton Hawaiian Village Hotel. Both venues require masks to be worn while indoors.
  • What should I expect in the AAS2022 exhibit hall?
    • The exhibit hall will include widened aisles and all booths will be spaces 6 feet apart. Exhibiting companies may opt to add additional barriers as needed (clear partitions, etc.) All booths will have sanitization resources and overnight cleaning protocols will be implemented, including for high-touch areas. There will also be additional efforts to alleviate any potential congestion. We will also be encouraging individually portioned food/beverage options, to the extent they remain available.
       
  • What should I expect at the AAS2022 speaker and education sessions?
    • In education sessions, all speakers must use a face mask, face shield or other protective measures when presenting. AAS will make efforts to ensure panels of speakers are spaced as much as practicable.
    • Attendee/audience seating may be modified to allow for compliance with reduced capacity guidelines, and room sets may be modified to accommodate increased spacing. Overflow seating and live stream simulcast may be implemented for certain presentations.
       
  •  What should I expect at AAS2022 networking events?
    • AAS is still exploring best practices for on-site networking events. We will work to offer robust opportunities to engage with your peers and colleagues on-site, with modifications to traditional event settings that help mitigate risks. Specifically, events may include access to outdoor areas, individually portioned food/beverage, alternative food/beverage service protocols, adjusted spacing, and other accommodations. Please stay tuned for more details about specific AAS2022 networking events.
  • What if I have additional questions?
    • AAS will continue to update this website and provide additional communications to attendees and exhibitors; please check back regularly.
    • If you have additional questions please contact: AASregistration@asianstudies.org for attendee questions or rjones@asianstudies.org for exhibitor questions.
       
  • What are the entry requirements for all special events?
    • Compliance with all AAS2022 Health and Safety Protocols is required for all AAS2022 attendees, exhibitors, and AAS staff. This includes the Right of Entry Protocols. For clarification, this policy applies to all guests at AAS2022 special events.