UPDATE: February 26, 2020
We are extending the registration refund request deadline to March 11 for those affected by airline, government or university travel restrictions. We will not process reimbursements until after March 11, as restrictions may change. We will continue to monitor the situation day-to-day and will update attendees should this affect the annual conference in any way.
If the travel bans hold into the month of March, affected participants (traveling from China, Hong Kong or out of Incheon, South Korea) will need to choose one of the options as listed below in the original announcement.
Please refer to this page for future updates.
UPDATE: February 20, 2020
The AAS continues to receive updates on the escalating global impact of the novel coronavirus (COVID-19) on people’s lives and academic conferences around the world. The tragic loss of lives has been quite sobering, and our deepest condolences go to those who have been impacted directly by the coronavirus outbreak. We are encouraged to see that, out of the thousands who have contracted the virus many more have survived than perished from it. This gives us much hope.
Health concerns remain a priority for the AAS. We also know that we will overcome this outbreak more easily if we stay rational and focused. For this reason, the AAS is monitoring daily updates from the World Health Organization (WHO) as well as the advice and updates released daily from the PCMA (Professional Conference Managers Association). According to the CDC’s latest situation summary, the health risk from the coronavirus for the general American public is low at this time. The consensus among PCMA member associations is that cancellation of conferences in the Americas is currently premature. We encourage all members and attendees who have concerns about the novel coronavirus and traveling to refer to the CDC or World Health Organization websites and not rely solely on news sources.
Because the risk of the contagion is low in the US, particularly given that on average 80% of our attendees are from the continental US, we are moving ahead with the annual conference in Boston. At the same time, we are offering concessions for those affected by travel restrictions and those who are traveling from affected areas. To the few members and attendees who have inquired about the status of attendance cancellations, the AAS has received a minimal number of cancellations with nearly 99% related to travel restrictions challenges. We fully support our colleagues and exhibitors in mainland China and other heavily affected areas, and we will continue to take care of their needs in light of this health crisis.
The CDC currently recommends that the general public follow everyday preventative actions that include hand washing, covering your cough, and staying home if you are ill. The AAS is also taking measures to assist with ensuring good hygiene practices; these include providing hand sanitizers to attendees and including EMS health services on-site at the conference (always a standard service option available to groups in convention centers).
We will continue to monitor the situation and will post updates with any new information for attendees as it becomes available.
As of February 5, 2020, 11:00 a.m. Eastern
The AAS is aware of the current developments regarding the novel Coronavirus including travel restrictions currently in place as countries try to control the spread of the virus (see https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories/china-travel-advisory.html).
Please be advised that the AAS Annual Conference will continue as scheduled, March 19-22, 2020 in Boston.
We understand that some registered participants are now facing travel restrictions beyond their control. The U.S. has temporarily barred entry to foreign nationals who have visited China and pose a risk of spreading the illness, unless they are immediate relatives of U.S. citizens or permanent residents. Only seven U.S. airports are currently taking flights from China. Delta Air Lines Inc. and American Airlines Group Inc. have suspended all flights to China for the time being, and United Airlines will suspend service to Beijing, Shanghai and Chengdu from Feb. 6. This means that presenters from China and other international travelers may have to face a decision to either cancel their participation or continue with their presentations via remote access.
Our current registration cancellation deadline is February 18th. We are extending this deadline to March 1. We will not process reimbursements until after March 1, as restrictions may change. We will continue to monitor the situation day to day and will update attendees should this affect the annual conference in any way.
If the travel bans holds into the months of March, affected participants will need to choose either to:
A. Cancel registration and request a refund in writing via email.
B. Maintain registrant status and arrange to continue with scheduled presentation via teleconferencing (SKYPE, ZOOM, etc.). The option to do remote presentations is offered only to those affected directly by the travel ban. To do so, participants must:
1. Verify they are unable to travel due to a travel ban
2. Notify the Conference Manager of the intent to present via remote connection
3. Coordinate the effort with the Chair of the panel
Please send all cancellations and refund requests to Angie Bermudez at AASregistration@asianstudies.org
Please email AASconference@asianstudies.org regarding your requests to participate remotely.
Important Note: The policy remains in effect regarding number of presentations per panel. As a result of limited participation on one particular panel, the panel may be subject to cancellation.