In-Person Speaker Guidelines

Below you will find information to help prepare speakers who are presenting in Boston, MA at the 2023 AAS Conference from March 16-19, 2023.

2023 Presentations/Session in Boston

All sessions scheduled in Boston will be presented in person only. Absolutely no sessions scheduled in Boston will be recorded or live-streamed for virtual viewing. Additionally, we cannot accommodate speakers to participate virtually for in-person sessions.


All panel participants have access to the AAS speaker center. On this website, you will have access to complete the following tasks:

*Submit name corrections & edits
*Update presentation title:
Deadline passed
*Update presentation abstract
: Deadline Passed
*Download a Letter of Invitation

Note: To log into the Speaker Center, please use the email address you used to register for the Annual Conference.
Your AAS account email has been added to your speaker account profile.


Participant Withdrawal

Speakers on the program who are unable to participate should submit a formal withdrawal via the form linked below. Speakers should also notify their panel organizer of their withdrawal.

Presenter Substitutions / Additions

Changes to sessions that involve the replacement and substitution of speakers may be submitted via the form linked below. We will accept the following changes:

  • Substitution of a paper presenter that has officially withdrawn from the session
  • Adding a chair to a session that not currently have a chair assigned
  • Adding a discussant to a session that does not currently have a discussant assigned.

The Speaker Center should only be used to submit updates to existing titles and abstracts or individual profile account information.

Unacceptable Updates/Changes

The program committee’s decision to accept panel proposals are based on the understanding that the accepted session was submitted in its final form. With the understanding that the session will be presented as originally submitted in the panel proposal; we are unable to accept the following:

  •  Additional paper presenters: We will not accept an additional paper presenter or new paper co-author(s) to a panel session.  Only in the case of a withdrawal.


All sessions participants must be registered by November 17, 2022. This will ensure speakers are listed in printed and digital materials.

The names of speakers not registered for the conference will be removed from the agenda.


Each room will be equipped with an LCD projector, screen, and microphone.

We do not provide computers. Session participants should coordinate in advance if each speaker will use their own personal computer or if one computer will be used for presentations. Please make sure to bring your charging cord and dongle connection for your computer to the projector.

The A/V company will provide the appropriate connections to the LCD projector however as adapters vary for most Apple computers, we strongly recommend you bring your own dongle.

The AAS will not convert sessions to a hybrid format moving forward. In-person sessions are to be presented as such, and zooming into sessions is not available.


To help you substantiate why you are attending the conference, the AAS provides panel participants (panel chairs, paper presenters and discussants) a personalized invitation letter. 

Please log into the Speaker Center to download your letter found in the ‘My Presentations’ tab.

Additional questions? Email