Speaker Information

Welcome AAS Panel Presenters/Speakers

The AAS is pleased that you will be participating at the AAS 2021 Virtual Conference, March 21-26. You will be contributing to what we know will be a robust, informative, first ever virtual AAS Convention.

Below you will find information that will better prepare you for presenting at an upcoming AAS Virtual Conference.

All panel participants will receive access to the AAS Speaker Portal which grants access for you to to submit any edits or updates to

In early January, you will receive information and tips on recording your pre-recording your session, how to upload your session/presentation video into the virtual platform and how to manage the Q&A.

Below are the different formats of sessions and presentations.

Simulive – 90 minutes (Organized Panels, Roundtables and Workshops)

All sessions will run 90-minutes maximum and is to be prerecorded and uploaded to the virtual platform. It will be scheduled to playback at a specific time during conference dates and it is suggested that you are logged in to the virtual platform during your scheduled time to interact with audience members through the live chat feature. Note that you will be able to live chat throughout your entire presentation.

You will receive an email in early January with information on how to record and upload your session to the AAS Speaker Portal. After the prerecorded presentation is aired, the presentation will be made available as an on demand session throughout the convention dates and afterwards through April 30, 2020. The chat log will be visible to any audience members after the airing.

If you wish to build in time during your allotted 90 minutes for live Q&A using the live chat feature, please add a last slide that says something to the effect of “We are available for Live Q&A questions, please continue the conversation with the speakers in the live chat feature” and allow extra time on the last slide during the recording so you can interact with the audience (i.e. if your presentation is 80 minutes long, add the last slide and continue the recording to allow time on the last slide for an additional 10 minutes).

On-Demand Individual Papers- 15 minutes

Your 15-minute maximum presentation is to be prerecorded and uploaded to the virtual platform. The presentation will be available to attendees on demand throughout the conference dates, and afterwards through April 30, 2020. A Q&A discussion and chat will be available for attendees to post questions through the platform during the conference dates. You could also include your contact information on the last slide of your presentation if you wish.

This category refers to individuals who submitted individual paper proposals that have been accepted as independent presentations. Some individual paper submission were organized into sessions and others were accepted as independent presentations

On-Demand Digital Technology Lightning Presentations – 15 minutes

Your 15-minute maximum presentation is to be prerecorded and uploaded to the virtual platform. The presentation will be available to attendees on demand throughout the conference dates, and afterwards through April 30, 2020. A Q&A discussion and chat will be available for attendees to post questions through the platform during the conference dates. You could also include your contact information on the last slide of your presentation if you wish.


Scheduling

All panel speakers and participants will receive the date and time the session/presentation will be scheduled for initial viewing. The scheduling information will also appear in your speaker portal.

We are currently still working on scheduling sessions and expect to share final schedules in mid-November.


How to submit edits or updates

AAS Speaker Portal

All panel participants have access to the AAS speaker portal. In this portal, you will have access to complete the following tasks:
*Submit Name corrects & Edits
*Update presentation title
*Update presentation abstract

*Download Letter of Invitation
*Provide your Photo
*Provide social media handles
*Upload pre-recorded session video
*Upload slides and presentations (Individual Paper presenters)


Presenter Substitutions / Additions

The speaker portal should only be used to submit updates to existing titles and abstract or individual account. Changes and updates that involve replacing a participant or adding a discussant should be submitted via the form link below.

Unacceptable Updates/Changes

The program committee’s decision to accept panel proposals are based on the understanding that the accepted session was submitted in its final form. With the understanding that the session will be presented as originally submitted in the panel proposal.

However, we will accommodate specific updates and changes after acceptance as listed below.

  •  Additional participants.  We will not accept an additional paper presenter or new paper co-author(s) to a panel session.  Only in the case of a withdrawal.

Deadline Dates for Updates/Changes

Please submit all updates January 14, 2021.  This includes all name changes (substitutions and additions).  This date is FINAL.  January 14, 2021, is the AAS’ deadline to finalize the final conference program. This means all presentation titles and speaker name updates must be submitted by this date to be included in the final printed program.

There is no specific deadline to edit abstracts as this data is posted online only and is not included in printed materials. However, we recommend that all final edits are made to the abstracts by March 1.


Speakers Letter of Invitation

To help you substantiate why you are attending the conference, the AAS will provide panel participants (panel chairs, paper presenters and discussants) a personalized invitation letter. 

All speakers may download their personalized letter of invitation by logging into the Speaker Portal. Please refer to your acceptance letter for login credentials.


Lost your access key? Click Lost your access key? in the speaker portal to have it resent to your email address.

Additional questions? Email speakers@asianstudies.org