Welcome AAS Panel Presenters/Speakers
The AAS is pleased that you will be participating at the AAS 2021 Virtual Conference, March 21-26. You will be contributing to what we know will be a robust, informative, first ever virtual AAS Convention.
Below you will find information that will better prepare you for presenting at an upcoming AAS Virtual Conference.
All panel participants will receive access to the AAS Speaker Portal which grants access for you to to submit any edits or updates to
In early January, you will receive information and tips on recording your pre-recording your session, how to upload your session/presentation video into the virtual platform and how to manage the Q&A.
Below are the different formats of sessions and presentations.
Simulive – 90 minutes (Organized Panels, Roundtables and Workshops)
On-Demand Individual Papers- 15 minutes
On-Demand Digital Technology Lightning Presentations – 15 minutes
All panel speakers and participants will receive the date and time the session/presentation will be scheduled for initial viewing. The scheduling information will also appear in your speaker portal.
We are currently still working on scheduling sessions and expect to share final schedules in mid-November.
How to submit edits or updates
AAS Speaker Portal
All panel participants have access to the AAS speaker portal. In this portal, you will have access to complete the following tasks:
*Submit Name corrects & Edits
*Update presentation title
*Update presentation abstract
*Download Letter of Invitation
*Provide your Photo
*Provide social media handles
*Upload pre-recorded session video
*Upload slides and presentations (Individual Paper presenters)
Presenter Substitutions / Additions
The speaker portal should only be used to submit updates to existing titles and abstract or individual account. Changes and updates that involve replacing a participant or adding a discussant should be submitted via the form link below.
The program committee’s decision to accept panel proposals are based on the understanding that the accepted session was submitted in its final form. With the understanding that the session will be presented as originally submitted in the panel proposal.
However, we will accommodate specific updates and changes after acceptance as listed below.
- Additional participants. We will not accept an additional paper presenter or new paper co-author(s) to a panel session. Only in the case of a withdrawal.
Deadline Dates for Updates/Changes
Please submit all updates January 14, 2021. This includes all name changes (substitutions and additions). This date is FINAL. January 14, 2021, is the AAS’ deadline to finalize the final conference program. This means all presentation titles and speaker name updates must be submitted by this date to be included in the final printed program.
There is no specific deadline to edit abstracts as this data is posted online only and is not included in printed materials. However, we recommend that all final edits are made to the abstracts by March 1.
Speakers Letter of Invitation
To help you substantiate why you are attending the conference, the AAS will provide panel participants (panel chairs, paper presenters and discussants) a personalized invitation letter.
All speakers may download their personalized letter of invitation by logging into the Speaker Portal. Please refer to your acceptance letter for login credentials.
Additional questions? Email firstname.lastname@example.org