How do I access online virtual sessions?
Go to AAS online program. Sign in with the same email address you used to register for the conference. You must be registered and signed in to join or participate in sessions at the virtual conference.
Virtual sessions are indicated with a globe-like icon in the online program to the left of the session number.
You may also click on Virtual Schedule located the left navigation menu and select the Virtual Sessions schedule or the list of On-Demand Individual Paper presentations, to narrow the view.
To join a session, click on the Join Now button which will automatically display shortly before the start of a session. The Join Now button will appear 10 minutes before the session begins.
Refer to our guide on accessing online sessions for additional assistance.
What is the default time zone for the online program? Can that be changed?
By default, all times will display in EDT (Eastern Time). You may switch to your local time zone by using the toggle option at the top left of your screen. The toggle will display as Meeting Time Zone – EDT or My Time Zone depending on your setting. The time is defaulted to the time zone of the AAS Headquarters/Platform Headquarters so that we are available to manage and produce the conference.
If I’m attending virtually, what does my registration pay for?
As a virtual registrants, you have access to view over 100 live sessions and on-demand papers, as well as screen films and schedule appointments with exhibitors. You will also have access to all session recordings for 60 days following the virtual sessions.
Additionally, your registration covers the cost of providing videoconferencing technology that supports a meeting with hundreds of sessions and the labor of the AAS staff members who work year-round to make the conference a rewarding experience for attendees.
What technology do I need to participate?
You’ll need access to the Internet and a computer, tablet, or mobile phone to join. Our hosting platform uses Zoom, so it’s important to download the latest version of Zoom on your device. We recommend using headphones for sessions where you’ll be speaking to improve audio and cut down on the chance of any feedback issues.
Why is the AAS recording online sessions?
We know that not everyone can be online during the duration of the conference so we want to make the online sessions available to registrants for a limited time after the event is over. This way, if you can’t attend an online session in real time, you can watch it later.
When will recorded sessions be available?
Session recordings should be available within one week for registered conference attendees to access.
Where do I find the recordings, and how long will they be available?
A link to the session recording will appear below the session title in the online program once the recording is available. You must be registered and signed in to access the link. Recordings will be available until April 2023.
Can I record sessions?
The AAS is recording every online session and making these recordings available to registrants for a limited time. With the exception of prerecording of your own presentation, individuals’ recording of the event or distribution of recordings is a violation of our members’ privacy and of our conference policies.
Will there be captioning at the sessions?
All online AAS sessions will have the automated Zoom captioning function enabled. Click on the CC button at the bottom of your Zoom window to turn captioning on or off, change the font size, or show the captions as a transcription on the side of your screen.
Who should present live? Who should prerecord their presentation?
We recommend that the majority of speakers present live during the session. We’ve found that a live presentation is easier for speakers and presiders to navigate.
For online panel sessions, speakers who have an unstable Internet connection or who may have frequent interruptions during a live presentation may want to prerecord their talk to ensure a smooth presentation.
Are there tutorials or guidelines for presenters and presiders?
We recommend reviewing the tutorials provided by Zoom and Moderator and Presenter Tips. Refer to our guide on accessing online sessions for additional assistance. Be sure you have the latest version of Zoom downloaded and check your Internet connection before the session. Join your session at least twenty minutes before the session start time to review any questions with the meeting tech (a staff member from our virtual event partner, Confex) and your fellow session participants.
What will my responsibilities be as presider of an online session? Will I receive help from the AAS?
As at an in-person session, session chairs of online sessions will be responsible for facilitating the session and keeping time. Facilitating an online session can include using Zoom to show any prerecorded presentations, sharing questions from chat with the presenters, and transitioning from one speaker to another. Be sure to check in to your session at least twenty minutes before the scheduled start time. This gives you time to review any questions with the meeting tech (a staff member from our virtual event partner, Confex), practice screen sharing and speaker transitions, and review the flow of the session with your participants. Review the question about tutorials above, and feel free to have your own Zoom practice run of the session.
What happens if I encounter technical difficulties during my session?
A staff member from Confex, our virtual meeting partner, will open your meeting and give Zoom co-host abilities to the presider or dedicated Zoom co-host. That tech will be monitoring your session remotely and can be reached through the Zoom chat if you have any questions. Be sure to check in to your session at least twenty minutes ahead of the scheduled start time to cut down on basic technology issues. Session presiders have received information on solving basic technology issues during the meeting (i.e., audio feedback, muting, etc.).
Will there be captioning at my session?
All virtual AAS sessions will be set with the automated Zoom captioning function enabled. Click on the CC button at the bottom of your Zoom screen to turn on or turn off captions, change the font size, or show it as a transcription on the side of your screen.