Exhibitor Resources

Exhibitor Resources for AAS2020

Stay organized and educated to ensure your company is successful at the AAS 2020 Annual Conference and Exhibition!

Exhibitor Information regarding COVID-19 Coronavirus Updates

The AAS Conference Manager and Advertising Manager will be in touch with all exhibitors, advertisers and sponsor to discuss the refund policy for exhibit booths and advertising.

Convention Center

The AAS Exhibit Hall will be located in HALL D of the HYNES CONVENTION CENTER.

Please note exhibiting in a convention center is slightly different than exhibiting in a hotel ballroom and there are specific rules and regulations that may apply. The Hynes Exhibiting Ordering Guide is included within the Exhibitor Service Kit below however for your convenience, below is a download to the specific section for ordering services from the Convention Center.

Services ordered through from the Hynes Convention Center:
Electrical Services
Internet & Technical Services
Telephone Services

Download the Convention Center Exhibiting Ordering Guide.

Service Kit

The AAS has selected Freeman Exposition Services as the AAS’ Official General Contractor. The exhibitor service kit includes key show information, such as:

• Important dates and deadlines
• Order forms for booth furnishings.
Shipping information
• And other convention center services including internet, electrical, etc.

Please make sure you and/or your third-party are familiar with the contract rules and regulations and booth configuration and construction guidelines outlined in the Exhibitor Service Kit.

Quick Links

Download the Exhibitor Kit
Order Online
Freeman Quick Facts
AAS Frequently Asked Questions

Directory Listings

The AAS publishes the list of confirmed (paid) Exhibitors, Advertisers & Sponsors in the Print program, Online Itinerary Planner and the Mobile App.

Exhibitors may upload their company descriptions to the website at no additional charge. Instructions and passwords will be emailed to the key contact for each company in mid-November.

Exhibitors reserving space after December 31 will not be listed in the print program.

Update Your 50-word Company Description 

Booth Personnel Registration (Badges)

Exhibitors may submit booth personnel/staff names through the following link: http://bit.ly/AASBoothREG

Passwords were emails to the booth contact. Need your password? Contact Robyn Jones at rjones@asianstudies.org

Exhibitor Letter of Invitation

Confirmed exhibitors may request letters of invitation via the link below. Letters will be send via email. https://asianstudies.wufoo.com/forms/aas-2020-exhibitor-letter-of-invitation-request/

Additional Promotional Opportunities

Sponsorship Opportunities 

We offer exclusive sponsorship opportunities to expand the reach and drive booth traffic for every budget.  Purchase a la carte or contact us to create a custom-fit package tailored to your company’s personality, goals and increase visibility with aas members and conference attendees before, during and after the Conference & Exposition. 

Interested in ways to make your brand stand out?  Contact Robyn Jones at (734) 665-2490 or rjones@asianstudies.org    


The Conference E-Flyer allows exhibitors and advertisers the opportunity to send an electronic advertisement directly to the email inboxes of all registered conference attendees (approx. 3,500). This is a limited opportunity.

For more information and pricing, click here.

Digital Advertising (Banner Ads)

Place a banner ad on one, two or three different digital platforms for the AAS2020 – Conference Website, Itinerary Planner or the Mobile App. Hyperlink your Ad to your website for optimal exposure.

For more information and pricing, click here.

Push Notifications

Exhibitor Push Notifications help exhibitors and sponsors announce a presentation at their booth, do a countdown to a product launch, or announce the winner of your prize giveaways. AAS will notify attendees on your behalf via their mobile device during the conference.

For more information and pricing, click here

COVID-19/Coronavirus AAS Exhibitor Cancellation Policy CLICK HERE TO READ POLICY