Exhibitor Frequently Asked Questions

AAS2023 Exhibitor FAQ’s

EXHIBIT BOOTH (badges, furniture, dimensions, etc)

Are conference badges included with the Exhibit Booth?

Yes. Each 8 x 10 booth reservation includes three (3) full conference badges. Exhibitors may purchase up to two (2) additional badges at the discounted exhibitor rate. Additional badges needed beyond this number must be purchased through the regular conference registration page at the posted member/non-member rates.

Click here for detailed information on submitting booth personnel names

Is furniture included in the booth?

Yes, each 8 x 10 booth purchase includes: one (1) six foot table, two (2) chairs and a wastebasket. Additional items may be rented directly from Levy via the online ordering portal. View the order Exhibitor Manual

What are the exact dimensions of an 10 x 10 booth?

The booths are 10 feet wide and 8 feet deep

Do we need to order carpeting for our exhibit booth?

No. Carpet is included in your pricing, however, you may order a different color than the AAS’ selected color.

SERVICES (internet, electricity, catering)

Is there complimentary wireless internet?

Yes, the AAS will provide complimentary wireless internet in all meeting space and the exhibit hall. However, we strongly recommend ordering a private or wired connection if your exhibit booth requires a constant connection.

This is most especially recommended for exhibitors conducting demonstrations of databases or conducting payment transactions.

May we hold a food & wine reception in our exhibit booth?

Yes. The AAS requests that exhibitor holding reception please be respectful to their exhibiting neighbors and that you do not block the aisles. All catering orders should be placed directly with the the Hynes Convention Center catering department.

Link to Convention Center Exhibitor Catering Menus

Note: The exclusive caterer, Levy Restaurants, is not the same company as Levy Show Services.

HOURS (check-in, move-in, move-out, etc.)

What are the Move in and Move Out Hours?

Check-in and Move-in: Thursday, March 16 at 8:30am – 4:30pm
Move-out: Sunday, March 22 12:00pm – 3:00pm

View Hours and Schedule webpage.

I am unable to stay until 12:00pm on Sunday. Can we close early?

No. The AAS strongly prohibits shutting down booths early and before 12:00pm on Sunday. This includes leaving booth unmanned with materials. Shutting down early, including packing boxes and materials BEFORE 12:00pm on Sunday not only greatly disrupts the exhibit hall but it leaves a terrible impression on the attendees that the AAS Exhibit Hall is empty and not worth attending. This in turns affects attendance the following years.

The AAS will note the Exhibitors that have closed their booths prior to the closing hours on Sunday and WILL ENFORCE STRICT PENALTIES the following year. These penalties may include fees and other restricted booth selection in following year.

SHIPPING QUESTIONS

Where and when should we ship our materials?

Please refer to the Levy Quick Facts for shipping addresses.

All shipments should be sent to the Advance Warehouse to arrive between February 9, 2021 – March 9, 2023.

Also, the Exhibitor kit includes pre-printed labels with the shipping address listed. You may print and make as many copies as needed.

Shipping/Warehouse Details

HOTEL ACCOMMODATIONS

The AAS has discounted room blocks at three hotels. View Exhibitor Housing Information.