Who Should Exhibit

• Publishers, distributors, and independent seller of books, journals, and scholarly materials for classroom adoption and library purchase.
• Publishers wishing to meet with current or potential authors
• Vendors of services and products geared toward institutions of higher learning
• Vendors display research and database products
• Universities wishing to recruit students, announce fellowships, and publicize job opportunities
• Foundations, museums and cultural institutions seeking to promote their programs, fellowships and grants
• Travel and study abroad program providers

Who Attends

Exhibitors have access to over 3,300 Asian scholars at the largest gathering of Asian studies scholars worldwide.

Meet our attendees:
• Professors
• PhD students and post-graduates
• University/college department chairs
• Librarians
• Historians
• Museum executives
• Think Tank Staff
• Secondary School educations
• Nonprofit executives/program directors
• Art Historians
• Language Teachers

In-Person Booth Options

8′ x 10′ Standard Booth: $1,250
8′ x 10′ Corner Booth: $1,310
8′ x 10′ Premium Corner Booth: $1,440

Each 8 foot x 10 foot booth includes:

• Three (3) Full-Conference Access Registrations (booth personnel badges)
• Additional badges available at discounted rate
• Booth Carpet
• 6ft draped table, two chairs, and wastebasket
• Draped 8′ backwall and 3′ side-walls
• Booth identification sign
• Listing in the AAS Conference Program, the AAS Onsite Program, Mobile App, and web listing.

Add-ons

Virtual Booth Add-on: $250

Print Advertising (exhibitor price)

• Full Page: $1,200
• Half-Page: 695
• Inside Covers: $1,350
• Back Cover – SOLD

Digital Advertising

• AAS Website: $650
• Digital Program: $850-$1050
• Emails: $1,200
• Mobile App: $250-$650

Opportunities are limited for maximum exposure!

Exhibit Booth Reservations Payments: All exhibit booth reservations must be paid in full. Virtual Booths order not paid in full will not be displayed on the virtual platform and companies exhibiting in person will not be allowed to exhibit in the exhibit hall.  Payment may be submitted online via a credit card or via check, money order, or wire transfer (there is a $35 wire transfer fee).  If an invoice is requested, payment is due within 30 days of receipt of the invoice. 

In-Person Exhibit Booth Cancellation: All requests for an exhibit booth cancellation must be made in writing. Cancellation requests made on or before January 14, 2023, will receive will a refund less 10% of the total booth price.  Cancellation requests submitted between January 15, 2023 and on or before February 15 will receive a 50% refund. Exhibit booth cancellation requests received after February 15 will forfeit 100% of full payment. 

Virtual Booth Cancellations: All requests for an exhibit booth cancellation must be made in writing. Cancellation requests made on or before January 14, 2023, will receive will a refund less 10% of the total booth price.  Cancellation requests submitted between January 15 and honor before February 15 will receive a 50% refund. Exhibit booth cancellation requests received after February 15 will forfeit 100% of full payment.  These cancellation rules also apply to companies canceling Add-on Virtual Booths (virtual option added on to an in-person both cancellation).

Exhibit Booth Format Changes: The AAS will accept requests from scheduled In-person exhibitors to a change in format to a virtual booth only. The AAS will refund the difference in formats less a $75 transfer fee. Requests to transfer from in-person to virtual must be received by February 15, 2023.