Exhibit 2022

WHY YOU SHOULD EXHIBIT AT AAS2022

We are all very excited to return to meeting in person. However, the AAS recognizes that we are not yet out of the pandemic and some individuals are still unable to travel (for various reasons) and can not join us in person.

For this reason, we have created one of our largest events to date and The AAS 2022 Annual Conference is a HYBRID event that will take place both in-person and virtually.

2022 Program Stats and Information:

  • 485 virtual and in-person sessions on the program and 130 additional virtual individual presentations
  • 1800 individuals scheduled to present IN-PERSON
  • 800 individuals scheduled to present VIRTUALLY
  • In-Person attendees have access to all virtual sessions and exhibitors
  • Estimate of over 3000 total registrants; with approximately 2500 in-person.

Below are the rates and information for exhibiting in both formats: In-person and Online


The exhibit hall is located in the Hawai’i Convention Center in Honolulu and will open on Friday, March 25 at 8:00 am and close on Sunday, March 27 at 12:00pm.

IN-PERSON BOOTH PRICING (Honolulu)

All exhibit booths are 10′ x 10′ sq. ft. and includes three (3) full-access badges, one (1) six-foot table, two (2) chairs, and a trash can.

Aisle Booth: $1,220
Corner Booth: $1,285
Premium Corner Booth: $1440

Interested in reaching all 3000+ expected attendees including the virtual audience?

Add-on a virtual booth:
Standard Virtual Add-on: $250
Premium Virtual Add-on: $375

VIEW THE FLOORPLAN (Read the Covid-19 protocols section below for exhibit hall and booth distancing information)

Covid-19 Protocols (What to expect while exhibiting in Honolulu)

The AAS is working closing with the venue and the general service contractor to ensure all safety protocols are followed. Below is what you can expect to see in the Hawaii Convention Center and the exhibit hall.

  • All booths will be spaced 6 feet apart. The image of the floorplan does not currently reflect the spacing between companies (due to techinical reasons relating to merging booths in the system). Once all booths are confirmed and merged as needed. The 6 foot spacing will be added to the floorplan image between each exhibiting company.
  • Aisles have been widened to 10 feet.
  • The Hawaii Convention Center will conduct temperature checks upon entering the building.
  • Masks are required in the Convention Center.
  • Currently, all visitors must be vaccinated to enter the Hawai’i Convention Center
  • Levy exposition services will offer plexi glass dividers (for an additional cost) if desired
  • Hand sanitizer stations will be placed throughout the exhibit hall.
  • The exhibit hall will be cleaned every evening. In an effort to maximize cleaning efforts, the exhibit hall will not include carpeting.



Virtual Exhibit Booths will go live on Thursday, March 24th, and will remain available for one year! Official conference dates are Thursday, March 24-Sunday, March 27

VIRTUAL BOOTH PRICING (Online)

Standard Booth: $650

  • Logo and Banner Image
  • Detailed Company Description
  • 2 products in the Product Showcase*
  • Links to resources and attachments
  • Extensive Booth Analytics
  • Exhibitor Giveaway
  • 2 Virtual All-Access Registrations

Premium Booth: $945

  • Logo and Banner image
  • Detailed Company Description
  • 10 products in Product Showcase*
  • Links to resources and attachments
  • Company Video
  • Video Chat Feature (chat live with attendees)
  • Extensive Booth Analytics
  • Exhibitor Giveaway
  • 3 virtual all access registrations

*Upgrade to an unlimited number of products in the showcase to better simulate an in-person booth.

View a sample of the AAS Virtual Booths.

Payment Terms and Cancellation Policy

Exhibiting Criteria: The Association for Asian Studies (AAS) is a scholarly, non-political, non-profit professional association open to all persons and organizations interested in Asia and the study of AsiaExhibiting companies must meet the criteria of providing goods and services as requested by our members and attendees-in part; the AAS Exhibit Hall and Advertisement opportunities are open to Publishers, Publications, Academic and Study Abroad Programs, Foundations, Digital Databases or programming related to archives, teaching, pedagogy or education about Asia. The AAS reserves the right to deny a reservation should the exhibiting/advertising party not meet our core mission and values. 

Exhibit Booth Reservations Payments: All exhibit booth reservations must be paid in full. Virtual Booths order not paid in full will not be displayed on the virtual platform and companies exhibiting in person will not be allowed to exhibit in the exhibit hall.  Payment may be submitted online via a credit card or via check, money order, or wire transfer (there is a $35 wire transfer fee).  If an invoice is requested, payment is due within 30 days of receipt of the invoice. 

In-Person Exhibit Booth Cancellation: All requests for an exhibit booth cancellation must be made in writing. Cancellation requests made on or before January 14, 2022, will receive will a refund less 10% of the total booth price.  Cancellation requests submitted between January 15, 2022 and on or before February 15 will receive a 50% refund. Exhibit booth cancellation requests received after February 15 will forfeit 100% of full payment. 

Virtual Booth Cancellations: All requests for an exhibit booth cancellation must be made in writing. Cancellation requests made on or before January 14, 2022, will receive will a refund less 10% of the total booth price.  Cancellation requests submitted between January 15 and honor before February 15 will receive a 50% refund. Exhibit booth cancellation requests received after February 15 will forfeit 100% of full payment.  These cancellation rules also apply to companies canceling Add-on Virtual Booths (virtual option added on to an in-person both cancellation).

Exhibit Booth Format Changes: The AAS will accept requests from scheduled In-person exhibitors to a change in format to a virtual booth only. The AAS will refund the difference in formats less a $75 transfer fee. Requests to transfer from in-person to virtual must be received by February 15, 2022.

In-Person Conference Cancellation: Should cancellation of the in-person conference occur, the AAS 2022 Annual Conference will take place virtually. Exhibitors may move to a virtual format and will be refunded the difference in costs. Exhibitors wishing to cancel completely and who do not wish to exhibit virtually should request a refund within 10 days of the announcement of the in-person conference cancellation. The AAS is unable to offer credits for future years.