• We will accept submissions for In-Person sessions to take place in Seattle or Virtual only sessions. Organizers may indicate the presentation format preference on the submission application. Note: All participants accepted to an In-Person session MUST present in-person in Seattle; we will not provide access for speakers to ‘zoom’ into in-person sessions. Proposal organizers should confirm with each invited participant if they are available for an in-person presentation.
• Topics must represent emerging data or trending topics from the past 6 months.
• No Individual Papers will be considered. Please only submit a fully developed organized panel session or a roundtable session. Individual Paper submissions will be automatically removed from consideration.
• Submission must adhere to the AAS Diversity Standards.  The proposal must be diverse in terms of affiliation, gender, and rank of the participants.
• Submission of a session proposal constitutes commitment to present at the conference.
• Presenters must register (pay registration fees) for the conference.  Registration instructions for the conference will be included with the notice of acceptance
• Session proposals submitted to the previous call for proposals will not be accepted.  All proposals will be thoroughly reviewed to ensure there are no duplications or re-submissions.
• Individuals already accepted to appear on a session at the AAS 2024 Annual Conference may participate in a Late-Breaking Session.

Before submitting a proposal online, session organizers should collect the following information needed for a complete proposal. Please organize your proposal in a document for uploading (Word or PDF). All proposals should include the following:

Organized Panel Proposal

1. Session title (of no more than 20 words)
2. Session abstract (up to 250 words)
3. First and Last/Family Name and Email address for each participant
4. Participant’s Role (Chair, Discussant, Paper Presenter)
5. Participant’s Affiliation (University, etc.), Rank (Professor, student, etc.), Gender
6. Paper Title
7. Paper Abstract (up to 250 words)

Organized Panels Specifications

• Chair and Discussant is required
• Minimum of 3 papers -Maximum of 4 papers

Roundtable Panel Proposals

1. Session title (of no more than 20 words)
2. Session abstract (up to 350 words)
3. First and Last/Family Name and Email address for each participant
4. Participant’s Role (Chair, Discussant, Paper Presenter)
5. Participant’s Affiliation (University, etc.), Rank (Professor, student, etc.), Gender

Roundtable specifications

• A Chair is required
• A Minimum of 3 Discussant -Maximum of 6 Discussants

IMPORTANT: 

The submission application DOES NOT allow partial applications to be saved and completed later.  Once you have started a proposal, you must be prepared to COMPLETE the proposal in FULL.  Organizers WILL NOT be able to change a submission once completed.

Proposals that do not meet all of the specifications listed above will be automatically rejected.

• Proposals must be submitted electronically via the official application forms.
• The organizer/submitter will receive a confirmation receipt via email.
• The proposal will be reviewed by a committee of five, including the AAS Executive Director, the AAS Program Committee Chair and Co-Chair, and two AAS Officers.

• Acceptance notices will be sent to the submitter/organizer in January.
• Each accepted participant is required to register within 10 days of notification of acceptance in order to ensure their name is included in the program.  There are no exceptions.
• If a participant is already scheduled to present on another session, we will ensure there is no conflict in scheduling.